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Incidentals

Incidentals covered. No personal credit cards needed.

Completing credit card authorization forms for every trip is an administrative drain. Say goodbye to needing a credit card at check-in with easy incidental management. Now, incidentals can be covered in advance, making check-in smooth and simple.

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Take care of incidentals in advance

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How does Engine cover hotel incidentals?

We’ll cover any incidental charges on your team’s reservations up front, and send you one bill for all incurred charges at the end of each month.

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Incidental management widget

No credit card required for check-in

Remove the burden on your team members to present a personal credit card and place temporary hold charges. Your travelers inform the hotel at check-in that incidentals are covered through Engine, ensuring a smooth, efficient check-in experience.

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Get one bill

Easily identify, audit, and approve charges. Receive a single, compliant invoice for all your team’s lodging and incidentals at the end of the month, turning a manual process into one line item.

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Engine billing report screenshot
Incidental management widget
Simple billing - dashboard screenshot
Customer story

“Little things like not having the $500 hold on your credit card for incidentals go a long way.”
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No contracts or agent-assist fees

Easily book, manage, and save on business travel—all in one powerful platform.

Frequently asked questions

Incidental charges, or incidental expenses or incidentals, refer to additional fees or charges incurred by guests during their stay at a hotel. These charges are typically separate from the base room rate and cover various services, amenities, or items that are not included in the standard room rate.

Managing the logistics of a traveling workforce is often a "reconciliation nightmare," especially when incidentals are involved. Even if rooms are direct-billed, hotels still require a personal credit card at check-in, creating audit risk and forcing your employees to carry the burden of temporary hold charges.

With Incidentals Coverage, we eliminate the need for personal cards at check-in and provide a single, compliant paper trail for all charges, giving Finance the control they need and saving Operations valuable administrative time.

With incidentals coverage, a traveler simply informs the hotel at check-in that incidentals are covered through Engine. This removes friction at the front desk and ensures your team doesn't have to place hold charges on their personal accounts.

Engine will cover all incidental charges upfront when your travelers opt into Incidentals Coverage. This means travelers won't have to present a card at check-in, and your business will be conveniently invoiced for charges on your consolidated monthly statement, giving you one line item to approve.

Our incidental credit feature allows accounts to purchase the incidentals add-on directly at the checkout page with incidentals credit granted by Engine, even if they don't have Direct Bill set up for bookings. It streamlines the process, making it quick and convenient to include incidental coverage for trips.